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Administrator Tools

This section describes the user tools in the Administrator Tools menu under System Settings.

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see "Address Book".

  • Program / Change

    You can register and change names as well as user codes.

    • Names

      You can register a name, key display, registration number, and title selection.

    • Auth. Info

      You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

    • Protection

      You can register a protection code.

    • Fax Dest.

      You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

    • E-mail

      You can register an e-mail address.

    • Folder

      You can register the protocol, path, port number, and server name.

    • Add to Group

      You can put names registered in the Address Book into a group.

    • Delete

    You can delete a name from the Address Book.

You can register up to 2,000 names.

You can register up to 500 user codes.

You can also register and manage names in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

  • Program / Change

    You can register and change groups.

    • Names

      You can register a name, key display, registration number, and title selection.

    • Programmed User/Group

      You can check the names or groups registered in each group.

    • Protection

      You can register a protection code.

    • Add to Group

      You can put groups registered in the Address Book into a group.

    • Delete

    You can delete a group from the Address Book.

You can register up to 100 groups.

You can also register and manage groups in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

Use SmartDeviceMonitor for Admin provided with the printer scanner unit.

Address Book: Change Order

Changes the order of registered names.

You can rearrange the order of items on the same page, but you cannot move items to another page.

For example, you cannot move an item from "PLANNING" ([OPQ]) to "DAILY" ([CD]).

  1. Press the [User Tools / Counter] key.

  2. Press [System Settings].

  3. Press [Administrator Tools].

  4. Press [Address Book: Change Order].

    operation panel screen illustration

  5. Press the name key to be moved.

    operation panel screen illustration

    You can select a name using the number keys.

  6. Press the name key in place you want to move it to.

    operation panel screen illustration

    The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.

    If you move the selected user key forward, the user key currently at the selected position is moved backward.

    If you move the selected user key backward, the user key currently at the selected position is moved forward.

    operation panel screen illustration

    You can also select a name using the number keys.

Print Address Book: Destination List

You can print the destination list registered in the Address Book.

  • Print in Title 1 Order

    Prints the Address Book in Title 1 order.

  • Print in Title 2 Order

    Prints the Address Book in Title 2 order.

  • Print in Title 3 Order

    Prints the Address Book in Title 3 order.

  • Print Group Dial List

    Prints the group Address Book.

    1. Press the [User Tools / Counter] key.

    2. Press [System Settings].

    3. Press [Administrator Tools].

    4. Press [Print Address Book: Destination List].

    5. Select the print format.

    6. To print the list on two-sided pages, select [Print on 2 Sides].

    7. Press the [Start] key.

      The list prints out.

Address Book: Edit Title

You can edit the title to easily find a user.

  1. Press the [User Tools / Counter] key.

  2. Press [System Settings].

  3. Press [Administrator Tools].

  4. Press [Address Book: Edit Title].

    operation panel screen illustration

  5. Press the title key you want to change.

    operation panel screen illustration

  6. Enter the new name, and then press [OK].

  7. Press [OK].

  8. Press the [User Tools / Counter] key.

Address Book: Switch Title

Specifies the title to select a name.

The default setting is [Title 1].

Back Up / Restore Address Book

You can back up the machine's address book to external storage or restore the backup copy from the external storage.

Restore data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

  • Back Up

    You can back up the machine's address book to external storage.

  • Restore

    You can restore the backup copy of the address book from external storage.

  • Format

    You can format the external storage.

  • Obtain Memory Device Info

    The free space and occupied space of the external storage are displayed.

Data Carry-over Setting for Address Book Auto Program

By using Data Carry-over Settings for Address Book Auto Program, you can carry over user authentication information that has already been registered to the address book of the Windows authentication, LDAP authentication, or integration server authentication.

The default setting is [Do not Carry-over].

If you select [Carry-over Data], use the number keys to enter the registration number of the data you wish to carry over from an address book.

For details about the Windows authentication, LDAP authentication, or Integration server authentication, consult your administrator.

Display / Print Counter

Allows you to view and print the number of prints.

  • Display / Print Counter

    Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, Duplex, Fax Prints, Send / TX Total, Fax Transmission, Scanner Send).

  • Print Counter List

    Prints out a list of the number of prints made under each function.

Display / Clear / Print Counter per User

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Up arrow keyPrevious] and [Down arrow keyNext] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

  • Print Counter List for All Users

    Prints the counter value for all the users.

  • Clear Counter List for All Users

    Resets the counter value for all the users.

  • Print Counter List Per User

    Prints the counter value for each user.

  • Clear Counter List Per User

    Resets the counter value for each user.

  • Select All on the Page

    Select all the users on the page.

User Authentication Management

  • User Code Auth.

    Using User Code Authentication, you can limit the available functions and supervise their use.

    When using User Code Authentication, register the user code.

    Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

    For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.

    Function to Restrict

    • Copier

    • Document Server

    • Facsimile

    • Printer

    • Printer: PC Control

    • Scanner

    Printer Job Authentication

    • Entire

    • Simple (Limitation)

    • Simple (All)

  • Basic Auth.

  • Windows Auth.

  • LDAP Auth.

  • Integration Svr. Auth.

  • Off

The default setting is [Off].

Enhanced Authentication Management

For details about this function, consult your administrator.

Administrator Authentication Management

For details about this function, consult your administrator.

Program / Change Administrator

For details about this function, consult your administrator.

Key Counter Management

Specify the functions you want to manage with the key counter.

  • Copier

  • Document Server

  • Facsimile

  • Printer

  • Scanner

External Charge Unit Management

For details about this function, consult your administrator.

Enhanced External Charge Unit Management

For details about this function, consult your administrator.

Extended Security

Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator.

Auto Delete File in Document Server

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

The default setting is [On], "3" day (s).

If you select [On], documents stored subsequently are deleted after the specified period.

If you select [Off], documents are not automatically deleted.

If you select [On], enter a number of days from 1 to 180 (in 1 day increments).

The default is 3 days, this means documents are deleted 3 days (72 hours) after they are stored.

Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Even if a password is always set, all documents are deleted.

A confirmation message appears. To delete all documents, select [Yes].

Program / Change / Delete LDAP Server

Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.

  • Name

  • Server Name

  • Search Base

  • Port Number

  • Use Secure Connection (SSL)

  • Authentication

  • User Name

  • Password

  • Realm Name

  • Search Conditions

  • Search Options

To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes.

This function supports LDAP Version 2.0 and 3.0.

To use the LDAP server, select [On] under LDAP Search.

For details about how to program the LDAP Server, see "Programming the LDAP server".

LDAP Search

Specify whether or not to use the LDAP server for searching.

The default setting is [Off].

If you select [Off], LDAP server list will not appear on the searching display.

Program / Change / Delete Realm

Program the realm to be used for Kerberos authentication.

  • Realm Name

  • KDC Server Name

  • Domain Name

Be sure to set both the realm name and KDC server name when programming a realm.

For details about Program/Change/Delete Realm, see "Programming the Realm".

AOF (Always On)

Specify whether or not to use Auto Off.

The default setting is [On].

Firmware Version

You can check the version of the software installed in this machine.

Network Security Level

For details about this function, consult your administrator.

Auto Erase Memory Setting

For details about this function, consult your administrator.

Erase All Memory

For details about this function, consult your administrator.

Delete All Logs

For details about this function, consult your administrator.

Transfer Log Setting

For details about this function, consult your administrator.

Data Security for Copying

For details about this function, consult your administrator.

Print Backup: Delete All Files

To delete a print backup document, press [Yes].

Print Backup: Compression

Set the compression method for the document you want to back up.

The default setting is [High Compression].

Print Backup: Default Format

Set the default format for the document you want to back up.

The default setting is [For Printing].

Print Backup: Default Resolution

Set the default resolution for the document you want to back up.

The default setting is 50 %.

Fixed USB Port

Specify whether or not to fix the USB port.

The default setting is [Off].

If set to [Level 1]

It is not necessary to install a new driver when the printer driver of this machine has already been installed on the PC.

If set to [Level 2]

Please contact your service representative for details.

Reference