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Changing security permissions for PDF files

Set a master password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the master password can reset or change these restrictions.

Important

  • Encryption is possible only for scan files that are sent by e-mail or Scan to Folder and saved on a removable memory device.

  • You cannot reset or change a file's restriction settings without the master password. Write down the master password and keep it secure.

1Press [Send File Type / Name].

Operation panel screen illustration

2Check that [PDF] or [High Compression PDF] is selected.

3Press [Security Settings].

4Select the [Permissions] tab.

5In [Master Password], select [Set].

Operation panel screen illustration

6In [Password], press [Enter].

Operation panel screen illustration

7Enter a password, and then press [OK].

The password entered here will be required to change the security settings of the PDF file.

8Enter the password again to confirm it, and then press [OK].

9Select the security permission setting.

You can specify the following security settings:

  • Print permission: [Prohibit], [Allow], or [Low Resolution Only]

  • Editing permission: [Prohibit] or [Allow]

  • Copying or extracting content permission: [Prohibit] or [Allow]

Operation panel screen illustration

10Press [OK] twice.

Note

  • The master password cannot be the same as a document password.

  • Master passwords can contain up to 32 alphanumeric characters.

  • If [40 bit] is selected as the PDF encryption level, you cannot select [Low Resolution Only] as the print permission.